Privacy Notice

Under data protection law, individuals have a right to be informed about how the Multi Academy Trust and its Academies/Schools use any personal data about its pupils.  We, the Guru Nanak Sikh Multi Academy Trust, comply with this right by providing Privacy Notices to parents/carers and pupils, as appropriate, where we are processing their personal data.

Guru Nanak Sikh Multi Academy Trust (MAT) is the Data Controller for the purposes of data protection law and therefore will determine the purposes for which personal data is processed (the ‘why’ and the ‘how’).  The Academies/Schools and authorised 3rd parties, e.g. Class Charts, process and ‘use’ data on behalf of the MAT and are therefore Data Processors.

We collect and use personal data about the pupils who attend our Academies/Schools, in order to provide an outstanding education.  This personal data includes identifiers such as name, address, and contact details of parents/carers, characteristics such as ethnic group, nationality and language, attendance information, test results, medical conditions, and special educational needs information.

This data is used for a variety of reasons, including:

• Report to you on your child’s attainment and progress
• Keep you informed about the running of the school (such as emergency closures) and
• events
• Process payments for school services and clubs
• Provide appropriate pastoral care
• Protect pupil welfare
• Administer admissions waiting lists
• Assess the quality of our services
• Carry out research
• Comply with our legal and statutory obligations

The MAT and its Academies/Schools will ensure that all personal data is processed fairly and lawfully, is accurate, is kept secure, and is retained for no longer than is necessary.  We do not share personal information about our pupils with any third party without consent unless the law and our policies allow us to do so.  For example, we are required to pass on some data to the Department of Education (DfE).

See our Privacy Notices below to learn how we collect, use, protect, and share the personal information about our pupils.

MAT Freedom of Information Policy and Publication Scheme 2023-24

MAT Privacy Notice Directors, Trustees & Volunteers 2023-24

MAT Privacy Notice Parents Carers 2023-24

MAT Privacy Notice Parent Carers for Children's Data 2023-24

MAT Privacy Notice Pupils 2023-24

MAT Privacy Notice Staff 2023-24

LRS Privacy Notice

If you have any questions, concerns or would like more information about anything mentioned in the Privacy Notice(s), please contact the MAT Data Protection Officer (DPO), details below:

Data Protection Officer: Judicium Consulting Limited
Address: 72 Cannon Street, London, EC4N 6AE
Email: dataservices@judicium.com

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Freedom of Information

We will not give information about you to anyone outside the Academy/School, Trust, or the DfE without your consent unless the law and our rules allow us to.

The Freedom of Information Act 2000 gives the public right of access to information produced in the course of the Federation’s work. 

There are exemptions to this right. In particular, data about living, identifiable people ('personal data') continues to be covered by the Data Protection Act and is not generally publicly available except to the "subject" of the data - that is, the person whom the data is about.

Under the Freedom of Information Act, the Guru Nanak Sikh Multi Academy Trust has developed a Publication Scheme that lists all the documents that the MAT will make public as a matter of routine.

If the information you are looking for is not available on our Publication Scheme which can be found further down the page, you can make a request for the information you require in writing, please make sure you read our charging policy for information about cost you may be liable for.

For Freedom of Information and Subject Access Request forms please click on the links below.

GNSA Freedom of Information Request Form
GNSA Subject Access Request Form

To see our other policies, please click here